Objective
How to set up different types of events using the Conpago administration dashboard. This includes setting up single events, repeating events, and events at a facility.
Key Steps
Setting up a Single Non-Recurring Event:
Navigate to the Events tab on the left-hand side of the feature drawer.
Click on the "Add New Event" button.
Fill in event details such as title, color, date, time, description, and attendee settings.
Save the event.
1. Click on Events
2. Click on Add New Event
3. Type "Lawn Bowls [Single Event No Facility]"
![Type "Lawn Bowls [Single Event No Facility]"](https://conpago.intercom-attachments-1.com/i/o/1156695243/c1b77963dff9f03accb8b8d3/7bf45bdb-543b-460c-bb8b-de35a64af44f.png?expires=1771221600&signature=c0ae6df12f7d24cf2da63c92022c82d6deb2e1fd452eb1c095e27b421c149c3c&req=dSEiEM93mINbWvMW1HO4zaplF4is9bf6JmteOV2%2BxdEoM7trCtaVMp1t6rSF%0Arr9edhiH8heXWxQ6Bfw%3D%0A)
4. Copy input titled "[Single Event No Facility]"
![Copy input titled "[Single Event No Facility]"](https://conpago.intercom-attachments-1.com/i/o/1156695251/aa781fe32ab871bd33753e8f/d036f96d-505d-4d2a-aea7-4b9d1d9543cf.png?expires=1771221600&signature=113e0b6ec2677f9e551e51c0362b6aec4b8135314a50155978aa078d3e4406f2&req=dSEiEM93mINaWPMW1HO4zbhjIm7Imznk51TmVz9VaKy3hPriTYNp8Rfmgclc%0Arrmooh2R9cfD2OWbh7c%3D%0A)
5. Click on New Event…
6. Select your preferred Colour
7. Select your Start and End Time
8. Insert your description!
9. Click on Create Event to Complete
Setting up a Repeating Event:
Edit an existing event.
Add repeat options (e.g., weekly, monthly, annually).
Set the recurrence pattern and end date.
Save the event.
1. Click on Add New Event
2. insert your Event name
3. Select your Start and End Times
4. Click on Add Repeat Options
5. The Dashboard can handle Daily, Weekly, Several times per week, Monthly or annually.
6. You can select the Date the repeating event ends
7. Or select how many days/weeks/months/years you want to repeting event to run for
8. Click on Save
9. You can see the Turquoise "Lawn Bowls [Repeat Event No Facility] repeating twice a week all through September
![You can see the Turquoise "Lawn Bowls [Repeat Event No Facility] repeating twice a week all through September](https://conpago.intercom-attachments-1.com/i/o/1156695351/60369f99a0cc1c06f3a9b07e/11f8e070-29bf-4422-bcb2-a9355386d2b2.png?expires=1771221600&signature=974cd11fbcd33632bd2b96f58a91512beacf644a4adb8b3fbdcdb93a7ae8e6b2&req=dSEiEM93mIJaWPMW1HO4zRKe0kpGD8j8mGY1bK1JnPcJMABkrONSIFfQYHx2%0ABjCw8QPERFoK7qxEVzM%3D%0A)
And All the way through to the end date in 2025.
Setting up a Single Event at a Facility:
Create a new event.
Select a facility as the location.
Choose the specific facility within the location.
Fill in event details and attendee settings.
Save the event.
1. Click on Add New Event
2. Type "Lawn Bowls [ At a Facility]"
![Type "Lawn Bowls [ At a Facility]"](https://conpago.intercom-attachments-1.com/i/o/1156695369/5440d42d5b922fb55fa67d89/eddc4ee7-ac79-4063-b432-1e09299f0f53.png?expires=1771221600&signature=76e88651a934d454508077b8785f45e176f533f5eb0bf7c2a9b3927269f73009&req=dSEiEM93mIJZUPMW1HO4zUQSF6pIIEclOJP323z8knfC%2BHFZnVaEH0BBQJBP%0AG8W32t6AVHlNRd8X%2FVo%3D%0A)
3. Insert the name of your desired Facility Event
4. Select your desired Colour
5. Select your Date, Start Time and End Time.
6. Insert the details of the event.
7. Select the facility Button
8. Select your desired Facility from the Dropdown List
9. Once you have in all the details, Event Attendee Settings and Facility details - Create your event!
Setting up a repeating Event at a Facility
Create a new event.
Select a facility as the location.
Choose the specific facility within the location.
Fill in event details and attendee settings.
Add repeat options (e.g., weekly, monthly, annually).
Set the recurrence pattern and end date.
Save the event.
1. Insert the name of the event
Instead of making a new event, we can edit the existing one
2. Select facility, click the field and select the facility from the Dropdown list
3. Click on Add Repeat Options
4. Select the cadence!
5. Select how often within that cadence you require
6. Facility events MUST have an end date.
7. Save the repeating details
8. Update or Create the event
9. Note, you now have a repeating event at the Bowling Green!
10. There is a dedicated calendar for each facility in the Facilities Tab where you can see events to reduce clashes at facilities and support the Administration team in managing bookings!
Attendee Event Settings
You can select to collect attendance (RSVP) at all
Choose to have a Waitlist
Select if your app users can see attendance or the waitlist
Select if this is a private event for only select app users
This can be done with Pre-made Tags
Select if there is a cap for attendees
Select if you want your App Users to bring guests as well
1. Click on Disabling this will remove the option for members to confirm attendance for this event.
Type the maximum number of attendees
2. Click on Enabling this will allow members to join a waitlist if the event is full.
3. Click on Enabling this will allow members to see who is on the waitlist.
Cautionary Notes
Ensure that event details are accurate, including date, time, and location.
Double-check attendee settings to manage RSVPs and event visibility.
Be mindful of facility operating hours when setting up events at a facility.
Tips for Efficiency
Utilise existing events as templates for repeating events to save time.
You can duplicate existing events if you want to save time.
Use tags for efficient event attendee selection.
Set up RSVP deadlines and end dates for recurring events to manage event schedules effectively.
Link to Loom